Introduction
At Press Release Distributions, your privacy is our priority. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you interact with our press release distribution services, website, or customer support platforms. Whether you’re a registered client, a business partner, or simply browsing our site, we are committed to maintaining the confidentiality, integrity, and security of your data in compliance with applicable laws and similar global standards where applicable.
This policy applies to our Website and associated platforms operated by Press Release Distributions.
Who We Are
Press Release Distributions is a US-based press release distribution provider that helps organisations reach their audiences through trusted news dissemination channels. For the purposes of data protection laws, we act as the “data controller” regarding any personal information we collect, meaning we determine how and why your data is processed.
Information We Collect
We collect and process personal data to operate effectively and provide high-quality services. The type of information we collect depends on your interaction with us:
1. Information You Provide Voluntarily
- Full name
- Email address
- Telephone number
- Company name and job title
- Billing and payment details
- Communication preferences
- Any information shared through contact forms, email, live chat, or direct correspondence
2. Information Collected Automatically
When you browse our website, we may collect certain data automatically using cookies or similar technologies. This includes:
- IP address
- Browser type and version
- Time zone setting
- Device type and operating system
- Browsing behaviour and referral URLs
3. Information from Third Parties
We may receive limited personal data from our service partners, analytics tools, or marketing platforms. This includes campaign engagement data or professional contact information if permitted by applicable privacy regulations.
Legal Basis for Processing Your Data
We process your personal information under one or more of the following legal bases:
- Consent: Where you have explicitly agreed to receive marketing updates or subscribe to newsletters.
- Contractual Obligation: To fulfil the services outlined in a signed agreement, including billing and service updates.
- Legal Obligation: To comply with regulatory requirements or respond to lawful requests.
- Legitimate Interests: To operate and improve our services, ensure website security, and provide customer support—unless your fundamental rights override those interests.
How We Use Your Information
We use your data for a range of legitimate business purposes, including:
- Delivering and managing your press release submissions
- Sending confirmation emails, invoices, and account-related notifications
- Providing customer service and responding to inquiries
- Personalising your website experience
- Improving our platform through analytics and usage tracking
- Conducting marketing communications (with your consent)
- Fulfilling legal obligations or enforcing our terms of service
Marketing Communications
We may send you relevant updates, offers, or newsletters if you have opted in. You may unsubscribe at any time using the link provided in each email or by contacting us directly.
We do not sell, rent, or trade your personal data to third-party marketers.
Sharing Your Information
It is our policy not to share your personal information, except in the following circumstances:
- Services Providers: Vendors that provide comprehensive services such as website hosting, CRM tools, payment processing, analytics, and email distribution while maintaining strict confidentiality.
- Regulatory Authorities: An administrative authority is one that is required by law, a court order, or in response to a valid legal proceeding.
- Business Transfers: A merger, acquisition, or sale of assets may result in the transfer of your information to the acquiring entity, which will continue to protect your information.
Any third party we work with is required to comply with stringent data protection requirements. We make sure that your information is used only according to your instructions.
International Data Transfers
Your data may be processed or stored outside the US, including in countries that may not have the same data protection standards. In such cases, we ensure adequate safeguards, such as Standard Contractual Clauses, to protect your information.
Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, or as required by law. Typically, data will be held:
- For active clients: throughout the service relationship and up to six years afterward
- For marketing contacts: until consent is withdrawn
- For legal or accounting records: in accordance with applicable statutory obligations
Data Security
We employ industry-standard security protocols to protect your data, including:
- SSL encryption for all website data transfers
- Firewalled and access-restricted data storage
- Encrypted backups and secure hosting environments
- Role-based access controls for internal teams
While we do everything possible to secure your data, no internet transmission is 100% secure. Please contact us immediately if you suspect any breach of your personal data.
Your Rights
You are entitled to the following rights under the US and similar data protection laws:
- Obtain access to your personal information
- Ensure that information is accurate and complete
- Consent may be withdrawn at any time (for marketing or optional services)
- Make a request for the deletion of your personal data (“right to be forgotten”)
- Limit the use of data in certain circumstances or object to its processing
- Obtain a portable copy of your data
For further information regarding these rights, please contact us using the information provided at the end of this notice.
Cookies & Tracking
By using cookies, we ensure that the functionality of our website is enhanced and that the user experience is improved. Cookies can be controlled through your browser settings or by using the cookie consent tool on our web site.
Children’s Privacy
It is not intended for individuals under the age of 16, and we do not knowingly collect or process personal information from minors. If you believe that a minor has provided us with personal information, please contact us and we will take the necessary steps.
Changes to This Policy
If we have made changes to our practices or legal requirements, we may update this Privacy Policy periodically. Any updates will be dispatched on this page with a new effective date. Please refer to this policy intermittently for the latest version.
Contact Us
If you have questions, concerns, or wish to exercise your data rights, please reach out to us.